Project Assistant 

Job Category:	Administrative
Level:	Mid
No. of Vacancy/s:	01
Employment Type:	Full Time
Job Location:	Kathmandu
Salary:	Negotiable
Education Level:	Bachelor’s Degree
Working Experience:	1 years

Key Responsibilities

• • Provide administrative and operational support to the Project Manager and project team
  • Assist in preparing project plans, schedules, work plans, checklists, and other project-related documents.
  • Coordinate with project team members, clients, vendors, contractors, and other stakeholders to ensure smooth project operations.
  • Monitor project activities and follow up with responsible team members to ensure tasks are completed within agreed timelines.
  • Maintain accurate and up-to-date project records, files, reports, contracts, correspondence, and documentation.
  • Prepare regular project progress reports, meeting minutes, presentations, and status updates for management.
  • Schedule and coordinate project meetings, site visits, appointments, and other project-related activities.
  • Follow up on action points and pending tasks arising from project meetings and provide updates to the Project Manager.
  • Assist in tracking project timelines, milestones, deliverables, expenses, and resource requirements.
  • Support the Project Manager in monitoring project budgets and maintaining records of project-related expenses.
  • Assist in collecting, organizing, and analyzing project data for reporting and decision-making purposes.
  • Coordinate with suppliers, contractors, and service providers regarding project requirements, deliveries, documentation, and follow-ups.
  • Assist with procurement-related activities, including obtaining quotations, preparing comparative statements, and following up on orders and deliveries when required.
  • Support project documentation and ensure that all required approvals and records are properly maintained.
  • Identify and report project-related issues, delays, or risks to the Project Manager promptly.
  • Assist in coordinating project site activities and field-level requirements when required.
  • Ensure effective communication between the project team and relevant departments.
  • Perform other project-related administrative and coordination duties assigned by the Project Manager or management.

Job Requirements

• • Bachelor’s Degree in Management, Business Administration, Project Management, Preferred.Candidates with an ongoing Bachelor’s degree and relevant work experience will also be considered.
  • Minimum 1 year of relevant experience in project coordination, administration, operations, or a related field.
  • Assist the Project Manager in planning, coordinating, and executing construction projects.
  • Support tender preparation, documentation, BOQ, quotations, and project proposals.
  • Coordinate with contractors, suppliers, consultants, clients, and site teams.
  • Assist with day-to-day construction site operations and project activities.
  • Monitor project progress, work schedules, materials, manpower, and site requirements.
  • Maintain project documents, drawings, reports, contracts, and other records.
  • Assist in preparing project progress reports, meeting minutes, and site documentation.
  • Conduct site visits and support the Project Manager in monitoring construction progress and quality.
  • Assist with procurement and ensure timely availability of required materials and equipment.
  • Support coordination between the office team and construction site team.
  • Follow up on project deadlines, pending activities, and required corrective actions.
  • Ensure compliance with project specifications, safety requirements, and company standards.
  • Proficient in MS Office, particularly MS Excel, Word, and PowerPoint.
  • Good knowledge of preparing reports, maintaining records, and handling documentation.
  • Strong organizational and time-management skills.
  • Good written and verbal communication and interpersonal skills.
  • Ability to coordinate with multiple teams and stakeholders effectively.
  • Ability to work independently as well as in a team environment.
  • Ability to manage multiple tasks and meet deadlines.
  • Willingness to travel to project sites when required.
  • Two-wheeler with a valid driving license will be an added advantage.